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List Auto-Sync

List Auto-Sync

If you have the Power Dial add-on in your account then you also have access to the List Auto-Sync utility. With List Auto-Sync you can immediately update the turboDial copy of any Saved Search List whenever a Contact is added or removed from the List in Infusionsoft. This ensures your calling agents are always working with the latest copy of the List, and avoids the possibility of calling a Contact with the wrong offer. Auto-Sync works for any List, with or without Power Dial enabled.

Benefits of List Auto-Sync

When you load a Saved Search List in turboDial a copy of the List is retrieved from Infusionsoft and saved by turboDial.

Problem: After turboDial’s copy of the List is created any new changes to the List in Infusionsoft will not be reflected in the turboDial copy of the List until the List is manually re-loaded again from Infusionsoft. That can lead to some potential problems. In one scenario, your calling team might call a contact who should not be called. For example, if a contact just purchased your solution it would be unfortunate to have one of your agents call them later with a discounted offer.

Solution: To avoid the problem, use List Auto-Sync to remove the contact from your prospect list as soon as they become a paying customer.
With List Auto-Sync, a Saved Search list currently loaded in turboDial can be automatically updated with the same changes made to the original version in Infusionsoft. This allows your calling team to continue working without periodically reloading and starting over in their list, and you can be certain that they will not be calling contacts with the wrong offers.

Video Overview & Demonstration

 

 

Using List Auto-Sync

You use List Auto-Sync by installing HTTP POST processes in Infusionsoft Campaign Builder sequences to trigger an Auto-Sync at each place a Contact leaves or enters a Saved Search List.

Saved Search List Types

There are many ways to configure a Saved Search List in Infusionsoft. These instructions will not address all scenarios but will focus on the most common scenario: A Saved Search based on a single Tag.

With a single Tag based list:

  • If a contact has the tag then they are in the list
  • If a contact does not have the tag they are not in the list

How Contacts Enter and Leave the List

Continuing with the example of a Saved Search based on a single Tag, there are different methods for how the Tag is added to and removed from Contacts.

  1. The Tag is added or removed in your campaign automation
  2. The Tag is added or removed manually
  3. The Tag is added or removed by the Purchase Actions or Billing Actions in Infusionsoft
  4. The Tag is added or removed with a combination of approaches

If you have the first case then you are ready to proceed with installing List Auto-Sync. Since the list is already managed by campaign automation it will be simple to locate the best places to install the HTTP POSTs you need to trigger the List Auto-Sync.

If you have the second, third or fourth case then you will need to first modify your Infusionsoft system to include campaign automation when the Tag is added and removed. You may wish to use the services of a knowledgeable Infusionsoft consultant to help  with this step.

Location for the HTTP POSTs

Now that you know your campaign automation where the Tag is added and removed the next step is to install an HTTP POST for List Auto-Sync at each point where the Tag is added or removed: the HTTP POST should be placed immediately next to the Tag add or remove process.

Here’s an example showing a List Auto-Sync Remove next to the Tag remove process:

 

Configuring the Auto-Sync HTTP POSTs

There are 2 types of HTTP POSTs for List Auto-Sync:

  1. Auto-Sync Add: Contacts are always added at the end of the list.
  2. Auto-Sync Remove.

Use the following template as a guide for setting up your HTTP POST.

POST URL
http://apps.turbodial.biz/ListUpdate.php

 

Name/Value Pairs (The Names are on the left and the Values are on the right.)
contactId ~Contact.Id~
key fill in: your turboDial encrypted key
action fill in: add, or remove
list fill in: *all*, or an ID #, or a List Name
first name ~Contact.FirstName~
last name ~Contact.LastName~
phone ~Contact.Phone1~
country ~Contact.Country~

 

You can use copy-paste with the above list to put each item into an HTTP POST as you are configuring it. Items in red should not be copy-pasted – you will need to install your own values.

Always use copy-paste for the POST URL and the Names in the left column.

Explaining Each Name/Value Pair

  • The contactId is the ID number Infusionsoft assigns to each contact. It is a non-zero number. You will always use a merge field for this, as shown above.
  • The key is the encrypted string turboDial assigns to you. Be sure to capture the entire string when you copy it.
  • The action value should be set to add or remove and designates whether the contact should be added to the list you specified or removed from it.
  • The list is the specific list or lists loaded into turboDial that you want updated. There are three alternatives for how to specify the list:
    • Enter *all* if you want all lists currently loaded into turboDial to receive the update.
    • Enter a list name if you only want to update lists with names that match the value you provide. In this case you can provide a portion of a name. For example, if you specify ‘Hot Leads‘ that name will match lists that are named ‘Hot Leads‘, ‘Hot Leads – Tom‘, and ‘Hot Leads – Sally‘, and the update will be applied to all of those lists.
    • Enter a list ID number if you want to be sure that only the one list you specify will be udpated. See the video for instructions on how to find the ID number for a list.
  • The first name for the Contact to be added to the list. You will use a merge field as indicated in the example above. This item is required if the action is set to add but not required for a remove.
  • The last name for the Contact to be added to the list. You will use a merge field as indicated in the example above. This item is required if the action is set to add but not required for a remove.
  • The phone for the Contact to be added to the list. You will use a merge field as indicated in the example above. This item is required if the action is set to add but not required for a remove.
  • The country is the Country in the Contact’s Billing Address, and is used by turboDial to properly format the phone number. If the country field is not filled in and if the to phone number is not in International dialing format, then turboDial will configure the number using the Country of the turboDial account owner. You will use a merge field for this as shown above.

Working Example HTTP POST

This HTTP POST will add the Contact to the list whose list ID # is 182.

 

 

Extreme Pro Tip

Only if you are very knowledgeable and experienced with Infusionsoft… then realize:

  • An Action Set HTTP POST experiences shorter queuing delays than a CB HTTP POST
  • turboDial will also accept the HTTP parameters in the GET query string
  • So, use an Infusionsoft Action Set for even faster list updating
  • Dissect this example and adapt it for your needs:

Create an action set http post to:

http://apps.turbodial.biz/ListUpdate.php?key=sYEsUq%2F8RWPHzxjU%2F65tG9E%2F39do0PQlpqCQYJQ%3D&list=%2Aall%2A&action=add

  • You must url-encode each parameter, and can use this site to do it:

http://www.url-encode-decode.com/ 

 

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